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Mastering Productivity: Unveiling the Difference Between Busy and Productive


In today’s fast-paced world, it’s easy to fall into the trap of busyness, mistaking it for productivity. Many of us find ourselves constantly occupied with tasks, yet we often wonder why we’re not making the progress we desire. The key to unlocking true productivity lies in understanding the distinction between being busy and being productive. In this blog post, we’ll explore this crucial difference and provide you with simple strategies to boost your productivity.


1. Define Your Values and Vision

Countless self-help books and mentors emphasize the importance of defining your values and vision, but how many of us actually take the time to do it? Having a vague idea in your head won’t cut it. To become highly productive, it’s crucial to sit down and get crystal clear on what truly matters to you.


Start by defining your values and vision:


Values: Write down what principles and values guide your life. These could include family, health, personal growth, or financial success. The more specific you are, the better.


Vision: Describe your long-term goals and aspirations. What does your ideal future look like? Be as detailed as possible.


By establishing a strong foundation of your values and vision, you’ll have a clear sense of purpose and direction, making it easier to prioritize your tasks effectively.


2. Set Your Calendar (Top 3)

While creating a daily to-do list is a common practice, it can lead to overwhelming busyness. Instead, take a proactive approach to your week by setting your calendar in advance, with a focus on your top three priorities.


Here’s how to do it:


  • Plan your entire week, including waking up, work commitments, personal tasks, and bedtime.
  • Identify the top three most important tasks you need to accomplish each day.
  • Prioritize these top three tasks and eliminate the rest from your daily agenda.


Remember, quality trumps quantity. By concentrating your efforts on your top priorities, you’ll achieve more without the stress and anxiety that comes with an endless list of tasks.


3. Calendar Audit

The calendar audit is an essential step in fine-tuning your productivity. After setting your calendar, take time at the end of each day or week to assess how you spend your time. Categorize your activities into three groups:


  • Tasks you genuinely enjoy doing.
  • Necessary tasks that contribute to your goals.
  • Tasks you dislike or find draining.

The goal here is to optimize your schedule by:


  • Minimizing or delegating tasks you hate.
  • Continuously performing necessary tasks.
  • Allocating more time to activities you enjoy.

This concept was inspired by Sahil Bloom and can have a profound impact on your productivity and overall satisfaction with your daily routine.



In conclusion, the line between being busy and being productive may be blurred, but by implementing these three steps, you can begin to shift your focus from busyness to productivity. Take the time to define your values and vision, set your calendar with your top three priorities, and conduct regular calendar audits to optimize your time management. As you integrate these practices into your life, you’ll find yourself achieving more of what truly matters and experiencing a greater sense of fulfillment. So, don’t just be busy; be productive and make progress towards your goals.

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With Strength,

Colin Masterson – Performance Coach

Employee – CM1 Performance

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